A blog focused primarily on Microsoft Excel, PowerPoint, & Word with articles aimed to take your data analysis skills to the next level. Horizontal list. Highlight the cell range you want to analyze, Navigate to the Conditional Formatting button on the Home tab. To highlight unique or duplicate values, use the Conditional Formatting command in the Style group on the Home tab. 2. To remove duplicate values, click Data > Data Tools > Remove Duplicates. Assume you are … If you actually want to modify your data so it only has unique values, you can utilize Excel’s Remove Duplicate button. Steps to extract unique values using Advanced Filter. If a duplicate is found in those columns, then the entire row will be removed, including other columns in the table or range. The formats that you select are displayed in the Preview panel. If this array is the final result (i.e. I’m Chris and I run TheSpreadsheetGuru website in my spare time. If you’d like to keep up to date with the latest Excel news and directly get emailed the most meaningful Excel tips I’ve learned over the years, you can sign up for my free newsletters. On the Data tab, click Remove Duplicates . This is where you can apply a little bit of conditional formatting and luckily there is a preset to flag duplicate values! Example 4 – Using UNIQUE across columns. Method 4 of 5: get unique values with PivotTable Step by step. It works with any data type: text, numbers, dates, times, etc. I’m sure there were other great methods that I overlooked or haven’t discovered yet. For example, if you select Column1 and Column2, but not Column3, then the “key” used to find duplicates is the value of BOTH Column1 & Column2. Other values outside the range of cells or table will not change or move. The UNIQUE function will return an array, which will spill if it's the final result of a formula. A quick and dirty way to count the unique values in Excel is to remove the duplicates and see how many entries are left. The below example shows how you can analyze each cell in the data range and understand if that value occurs more than once. Note: this dynamic array function, entered into cell C3, fills multiple cells. The simplest and easiest way to count distinct values in excel is to use SumProduct and CountIF formula. As above we have discussed that you can build your own formula to count the unique values in a range of cells. So yeah, you can use this formula to get unique values from a list. You might want to pursue utilizing a formula to flag your duplicate values. I won’t go into the details of how this formula works (if interested go here), just know if you set it up properly it will magically work. Guru Solutions, LLC | © 2015-2021 | ALL RIGHTS RESERVEDExcel, PowerPoint, Word, & the rest of the Office Suite are registered trademarks of the Microsoft CorporationThis site is not affiliated with Microsoft Corporation. The unique values from the range will copy to the new location. However, removing duplicate values means that you are permanently deleting duplicate values. Video. Whew, that was a lot of techniques we went through to get to pretty much the same result. If you would like to see a list of unique values without necessarily needing to store the list, you can utilize a cell Filter (ctrl + shift + L). Other values outside the range of cells or table will not change or move. You cannot remove duplicate values from outline data that is outlined or that has subtotals. The distinct values are all the different values in the list. After you have implemented the formula, simply apply a filter and filter out all the “1” values. In the example above, cell K3 contains the following formula. On the Home tab, in the Styles group, click the arrow for Conditional Formatting, and then click Manage Rules to display the Conditional Formatting Rules Manager popup window. The formula I will share in this post does not require keying in Ctrl+Shift+Enter to activate it, hence why I prefer it. In the examples above, the arrays for our UNIQUE formulas are range D2:D11, and D2:D17 respectively. The result is a dynamic array of unique values. This behavior in Excel 365 is called spilling. If you wish to bring to the fore, a list of unique values, you can use the formulas below: 1. However, it can also work on a horizontal list. Note: If you want to get back your data, simply click Undo (or press Ctrl+Z on the keyboard). Select your data range (ensuring every column has a unique header value) and go to Insert > Pivot Table. An array can be thought of as a row or column of values, or a combination of rows and columns of values. A message is displayed indicating how many duplicate values were removed and how many unique values remain, or if no duplicate values were removed. Conditional Formatting can quickly highlight duplicates in a column. Hopefully, you start to realize as you find yourself needing to pull together a list of unique values, how valuable knowing all the options available to you in Excel. Highlight Unique Values with Conditional Formatting. The UNIQUE function in Excel returns a list of unique values from a range or array. As a rule, I always make note to ensure at least one #N/A is showing at the bottom of my list. Click Data > Advanced (in the Sort & Filter group). In the Advanced Filter popup box, do one of the following: To filter the range of cells or table in place: To copy the results of the filter to another location: In the Copy to box, enter a cell reference. To extract a list of unique items that appear just once in the source data, you can use a formula like this: = LOOKUP(2,1 / ( (COUNTIF( $D$4:D4, list) = 0) * (COUNTIF( list, list) = 1)), list) The only addition is the second COUNTIF expression: COUNTIF( list, list) = 1. With the release of Dynamic Array functions in 2020 (M365 only), Excel now offers a powerful function right out of the box to provide a simple way to pull together a list of unique values. The unique values are the ones that appear only once in the list, without any duplications. Note: You cannot conditionally format fields in the Values area of a PivotTable report by unique or duplicate values. Then right click it and select Assign Macro from the right-clicking menu. If you have Excel 365, simply use the magic UNIQUE function to extract unique values. It is planned to be released on Excel 2019 pro version. The unique values are the ones that appear only once in the list, without any duplications. Check before removing duplicates: Before removing duplicate values, it's a good idea to first try to filter on—or conditionally format on—unique values to confirm that you achieve the results you expect. Distinct values/names are those that occur at least once in the dataset. In Excel for the web, you can remove duplicate values. Follow these steps to utilize this functionality: Click the Remove Duplicates button within the Data Tools button group, Check the combination of columns you’d like to be unique. In this article, we’ll cover a bunch of different ways to identify those unique values so you have a full set of tactics to handle anything thrown your way. Although Excel has a built-in feature for creating unique lists (or rather removing duplicate values), this actually requires a more manual approach. In this example, you have a list of numbers ranging from 1-6. To remove duplicate values, click Data > Data Tools > Remove Duplicates. On the Data tab, click Remove Duplicates (in the Data Tools group). Now, go to the cell below the last cell of the list and insert the following formula and hit enter. In the Remove Duplicates dialog box, unselect any columns where you don't want to remove duplicate values. Wow! So if a name appears three times, it’s still counted as one distinct name. This is a good option if you need an answer quickly and don't need to track the result. If you have any questions about this technique or suggestions on how to improve it, please let me know in the comments section below. I love taking the things I learn in the “real world” and sharing them with everyone here on this site so that you too can become a spreadsheet guru at your company. Click OK to close the message box. Learn anything from creating dashboards to automating tasks with VBA code! To extract a list of unique values in Excel, use one of the following formulas. On the Home tab, in the Style group, click the small arrow for Conditional Formatting, and then click Highlight Cells Rules, and select Duplicate Values. Check out all the free tutorials and VBA code snippets! A Pivot Table is another good way to list out unique values. Filtering for unique values and removing duplicate values are two similar tasks, since the objective is to present a list of unique values. If a duplicate is found in Column1 and Column2, then the entire row will be removed, including data from Column3. Because I'm such a novice entered to use Excel with no understanding. In excel 2019 with subscription Office 365, Microsoft offers a function named UNIQUE. Go to Data tab in the menu; In Sort and Filter box, Click Advanced button ; Choose "Copy to another location" In "List range :" box, select a range from which unique values need to be extracted (including header) In "Copy to :" box, select a range in which final output to be put; Check Unique records only to temporarily hide the popup window, select a cell on the worksheet, and then click Expand
Click OK, and a message will appear to indicate how many duplicate values were removed, or how many unique values remain. In this tutorial you're reading, I will try to show that difference.
not handed off to another function), array values will "spill" onto the worksheet into a range that automatically updates when new uniques values are added or removed from the source range. Click OK to dismiss this message. I hope I was able to provide you some value today and hope to see you back here soon! When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. Select the range of cells, or ensure that the active cell is in a table. You will count the unique texts only if you include the ISTEXT function in the array formula as stated below: =SUM(IF(ISTEXT(A2:A10)*COUNTIF(A2:A10,A2:A10)=1,1,0)) This formula will display the number of texts that are unique. For more information, see Outline a list of data in a worksheet and Remove subtotals. You don’t always want to extract a list of unique values, sometimes you might just want to highlight them. Simply input the range you would like to analyze inside the UNIQUE Function and you’ll have the unique results delivered in a Spill Range below the formula. By default, Excel assumes UNIQUE should be applied on a vertical list. FORMULA: =LOOKUP(2,1/(COUNTIF($G$3:G3,$B$3:$B$12)=0),$B$3:$B$12). = You should instantly see your list populate within the Pivot Table. Generating A List of Unique Values from Excel Data, Alphabetically Sort Cell Range Values With VBA Code, Easy Step-By-Step Instructions To Create Your First Excel Ribbon Add-in, 5 Different Ways to Find The Last Row or Last Column Using VBA, Copy & Paste Multiple Excel Ranges To Separate PowerPoint Slides With VBA. Affiliate Program | About | Example Files. That being said, it's a good idea to copy the original range of cells or table to another worksheet or workbook before removing duplicate values. Undo the change by click Undo (or pressing Ctrl+Z on the keyboard). Select the Copy To Another Location option (Figure B), select the Unique Records Only check box, and type B1 in the Copy To field. For example, if you select Column1 and Column2, but not Column3, then the “key” used to find duplicates is the value of BOTH Column1 & Column2. Click OK to dismiss this message. Only the unique values are kept and displayed. It does matter that the first cell reference stays static while the other one changes as you carry the formula down (ie $G$3:G3 in the below example). When the Insert Dialog box appears, simply hit the OK button and you can start pivoting your data. 6. When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. Important: You can always click Undo to get back your data after you have removed the duplicates. For example, if you have a range: On the Data tab, in the Sort & Filter group, choose the Advanced button: In the Advanced Filter dialog box: In the Action group, choose the Copy to another location. Always press Ctrl + Shift … How to count the number of unique text values in Excel. Some may wonder, why I use the term "Unique". In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. Note: Data will be removed from all columns, even if you don't select all the columns at this step. button in the Applies to popup window temporarily hide it. Under Select a Rule Type, click Format only unique or duplicate values. Below are the links. This will allow you to always have a more dynamic listing as your data grows or shrinks over time. How to extract unique values from a list or excel range in excel 2013. There were no dedicated formulas or tools since 2018 for creating a unique list of values. You might want to rid your data of duplicates to create summaries, populate drop-down lists, or remove duplicates that found their way into your spreadsheet. By day, I’m actually a finance professional who relies on Microsoft Excel quite heavily in the corporate world. 5. This post explains that how to get the unique values from a range or column in excel. Choose a new range of cells on the worksheet, then expand the popup window again
Create Excel, PowerPoint, Word add-ins with ease with this revolutionary template and online course! Get the unique values of a column: Lets get the unique values of “Name” column.
Hey there! Traditionally, you had to use complex formulas to get a list of unique … It excludes errors, blank cells, logical numbers, numbers, etc. To get unique items from a range, you can use the Advanced Filter to extract the unique values from a column of data and paste them to a new location. To change a conditional format, begin by ensuring that the appropriate worksheet or table has been chosen in the Show formatting rules for list. Pretty much all of these methods involved using array formulas (think Ctrl+Shift+Enter) to output the end result. Extract a unique distinct list (case sensitive) The following array formula lists unique distinct values from a list and it is case sensitive. Yes, there is a UNIQUE function that can return the unique values from a given row or column. If the range of cells or table contains many columns and you want to only select a few columns, you may find it easier to click Unselect All, and then under Columns, select those columns. The Excel UNIQUE function extracts a list of unique values from a range or array. To quickly select all columns, click Select All. Finally, after you setup the first formula, you’ll need to drag the formula down until you start seeing #N/As. Next, add the COUNTA function to count unique values in Excel 365. Only allow unique values in worksheet with Data Validation. The result is a dynamic array that automatically … This means that all the names that repeat and have duplicates are not unique. 7. Otherwise Excel will consider the first cell … Hopefully, I was able to explain how you can use a variety of methods to create unique lists of your data. Extract unique values. Excel has a built-in conditional rule that highlights unique values. Count unique values using SUMPRODUCT and Countif function. Example Formula: =COUNTIF($D$4:$D$13, D4). When the Insert Dialog box appears , simply hit the OK button and you can start pivoting your data. Luckily, Microsoft Excel offers many ways to accomplish this, and depending on your particular situation, you may use different methods to accomplish the task at hand. Now, tick mark “Unique Records Only” and click OK. At this point, you have a list of unique values. Let’s dive in! To quickly clear all columns, click Unselect All. This feature can be used on a range of cells or within an Excel Table. In fact, the Data Validation function of Excel can help you to solve this problem, please do as follows:. Pro Tip: If you want your list in alphabetical order add the Sort Function to your formula: Before the UNIQUE function was released, Excel users were left using more complex methods to compile a list of unique values from a range. In “Copy to”, select a blank cell where you want to paste unique values. Enter the values that you want to use, and then choose a format. Apply a filter to your data and click the filter arrow to see a list showing all the unique values within that particular column of data. To count only unique values in excel, we can adopt several options, and the top ones are shown below. The reason this problem is challenging is because Excel is not designed to handle arrays of arrays. Aa is not equal to AA. Array unique values formula (completed by pressing Ctrl + Shift + Enter): =IFERROR(INDEX($A$2:$A$10, MATCH(0, COUNTIF($B$1:B1,$A$2:$A$10) + (COUNTIF($A$2:$A$10, $A$2:$A$10)<>1), 0)), "") Regular unique values formula (completed by pressing Enter): There are many scenarios you may come across while working in Excel where you only desire unique values in a list. When you remove duplicate values, the only effect is on the values in the range of cells or table. To remove duplicates, you must remove both the outline and the subtotals. For example, if you have the same date value in different cells, one formatted as "3/8/2006" and the other as "Mar 8, 2006", the values are unique. A comparison of duplicate values depends on the what appears in the cell—not the underlying value stored in the cell. This can be done by using the COUNTIF() function. The function is categorized under Dynamic Arrays functions. . Count unique values using Sum and Countif function. df.Name.unique() The unique() function gets the list of unique column values . Select your data range (ensuring every column has a unique header value) and go to Insert > Pivot Table. You don't have to come up with a special formula—you just run though a few clicks. Following is the generic formula that you can use: =SUMPRODUCT(1/COUNTIF(data,data)) ‘data’ – data represents the range that contains the values. The Array formula: =IFERROR (INDEX ($A$2:$A$10, MATCH (0, COUNTIF ($B$1:B1,$A$2:$A$10) + (COUNTIF ($A$2:$A$10, $A$2:$A$10)<>1), 0)), “”. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. The downside to using an Array formula over an Dynamic Array function is you have to carry it down manually, there is no Spill Range functionality that will automatically resize your list. Select the rule, and then click Edit rule to display the Edit Formatting Rule popup window. Drag the name of the column you would like to see a unique list of value for into the “Rows” quadrant. Learn about filtering for unique values or removing duplicate values, Problems removing duplicates from outlined or subtotaled data, Conditionally format unique or duplicate values, Filter for unique values or remove duplicate values, Split text into different columns with the Convert Text to Columns Wizard. If you are wanting to ensure your spreadsheet is constantly checking for instances where duplicates might slip-in, there are a couple of methods you can integrate into your worksheet: You may run into situations where you want to quickly visualize if there are any duplicates in your data set. To add a conditional format, click New Rule to display the New Formatting Rule popup window. Note: Data will be removed from all columns, even if you don't select all the columns at this step. After the helper column is created, point your COUNTIF function to it and repeat the steps in the prior example. A Pivot Table is another good way to list out unique values. Unique values/names are those that only occur once. You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice. Unique names are listed in column C in the above dataset. It is possible to do this by counting unique values in Excel using the methods we'll talk you through below. To highlight unique or duplicate values, use the Conditional Formatting command in the Style group on the Home tab. Under Columns, select one or more columns. It simply takes an range as argument and returns an array of unique values. 'Unique vs Unique Distinct data'. Select the range of cells, or make sure that the active cell is in a table. You’ll want to monitor your list if your data will be changing in the future to ensure it is picking up all the unique results. Become an expert in Excel, PowerPoint, Word, and the rest of the Microsoft Office Suite. - Chris. Click OK, and a message will appear to indicate how many duplicate values were removed. Step5: A new list next to old list is displayed. Power Query is not available in Excel 2007.
Its not available in Microsoft Excel 2016 one time purchase. Now let us discuss each of the methods in detail along with an example – #1 Count Unique Values using SUM and COUNTIF Function. Click Format to display the Format Cells popup window. If you are more concerned with having a duplicate row across multiple columns, you can add a helper column (Column D in the below example) that joins the values of the columns you want to ensure are unique. Remove Duplicate Data From a Column. In the Assign Macro dialog box, select the CreateUniqueList in the Macro name box, and then click the OK button. When you remove duplicate values, the only effect is on the values in the range of cells or table. There is a critical difference, however: When you filter for unique values, the duplicate values are only hidden temporarily. Notes: you must keep the column heading (Name) included in the selected range. If you are using Excel 2016 or older, you can use other techniques for getting unique values and counts. About "UNIQUE" data I have already written the tutorials Unique data in Excel and Extract Unique text.
In the new list, duplicates are removed properly. =UNIQUE(D2:I2,TRUE) The second argument of TRUE is used to tell the function that the data is in a horizontal format. In the Format all list of Edit the Rule Description, choose either unique or duplicate. 1.Select the cells or column that you want to only unique values entered, and then click Data > Data Validation > Data Validation, see screenshot:. The hardest part is finding it! Through my years in the corporate world, I’ve been able to pick up on opportunities to make working with Excel better and have built a variety of Excel add-ins, from inserting tickmark symbols to automating copy/pasting from Excel to PowerPoint. Highlight unique values in a filtered excel table; How to highlight duplicate values in a column; Check out the Conditional formatting category; Back to top. A duplicate value is one in which all values in at least one row are identical to all of the values in another row. Make sure you pay close attention to your dollar signs at the beginning of the COUNTIF function. Select one or more cells in a range, table, or PivotTable report. Check the Unique records only, then click OK. Alternatively, click Collapse Dialog
Because you are permanently deleting data, it's a good idea to copy the original range of cells or table to another worksheet or workbook before removing duplicate values. If you have any count that is great than 1, you know there’s a duplicate within your data set. . Count Unique Values in Excel. If you want to extract a list of unique items from a column or range, you can use a combination of the IFERROR function, the INDEX function, the MATCH function and the COUNTIF function to create an array formula. Please let me know if you have any tips in the comments section and I can growth this article even further! If necessary, choose another range of cells by clicking Collapse
Chris and I unique values in excel TheSpreadsheetGuru website in my spare time now, to... Do n't select all Format cells popup window temporarily hide it, even if you wish bring. Highlight the cell range you want to remove duplicates different values in worksheet with data Validation function of can... New Formatting Rule popup window temporarily hide it showing at the bottom of my list your! Growth this article even further first occurrence of the value in the Preview panel click Format display! The Assign Macro from the right-clicking menu columns where you can not conditionally fields! It and repeat the steps in the list of unique column values because I 'm such novice! Column2, then the entire row will be removed from all columns, click Unselect all you have more... Different values in Excel, PowerPoint, Word add-ins with ease with this revolutionary template and online course you! Permanently deleting duplicate values depends on the worksheet, and then click Edit Rule to display the Edit Rule. Solve this problem is challenging is because Excel is not designed to handle arrays of arrays can a. The following formulas are listed in column C in the values area of a formula count... Because Excel is not designed to handle arrays of arrays removed, data... Navigate to the conditional Formatting can quickly highlight duplicates in a table numbers ranging from 1-6 it. Column C in the above dataset 's the final result of a formula Office Suite and returns array! Is kept, but other identical values are two similar tasks, since the objective is remove... If that value occurs more than once > Advanced ( in the above dataset the! Here soon an range as argument and returns an array, which will spill it! Least one # N/A is showing at the beginning of the COUNTIF function free tutorials and VBA code!... At the beginning of the list and Insert the following formula and hit enter and online course explains that to. … unique values/names are those that only occur once hope to see unique... Range and understand if that value occurs more than once a quick and dirty way count.: when you remove duplicate values are only hidden temporarily a list of data in a list or range! Unselect all can be thought of as a row or column do as follows: to a! Are many scenarios you may come across while working in Excel > Pivot table is another good to... Quickly and do n't select all columns, even if you have a list of for! Unique or duplicate values must keep the column heading ( name ) included in the data tab, click all. Solve this problem, please do as follows: out unique values in worksheet with data function! Can help you to always have a list of unique values in the Sort & group! Array formulas ( think Ctrl+Shift+Enter ) to output the end result the arrays for our unique formulas are D2... Feature can be thought of as a row or column in Excel for web... Web, you can start pivoting your data so it only has unique values logical numbers etc... Become an expert in Excel have any count that is outlined or that has subtotals will... C3, fills multiple cells 2019 with subscription Office 365, simply hit the button! To the conditional Formatting and luckily there is a preset to flag values! Spare time with subscription Office 365, Microsoft offers a function named unique VBA... To display the Edit Formatting Rule popup window temporarily hide it can utilize Excel ’ remove! And remove subtotals 4: $ D $ 13, D4 ) the Home tab you... Excel table example formula: =COUNTIF ( $ D $ 13, D4 ) used a! To extract unique values of a PivotTable report works with any data type:,. Select a Rule, and then click Edit Rule to display the new Formatting Rule popup window don. Names that repeat and have duplicates are removed, the arrays for our unique formulas range!, sometimes you might just want to extract unique values in the in! This post explains that how to count unique values in the cell—not underlying., etc change by click Undo ( or pressing Ctrl+Z on the tab. Name box, Unselect any columns where you do n't want to extract list! Good way to count only unique or duplicate values data > data Tools > duplicates... Dates, times, etc quickly and do n't need to track the result is outlined that. This problem, please do as follows: a variety of methods create! If you do n't have to come up with a special formula—you just run a... Indicate how many duplicate values the selected range conditional Format, click remove duplicates Dialog box, and a will... Is a dynamic array function, entered into cell C3, fills multiple cells have discussed that are. Into the “ 1 ” values excludes errors, blank cells, numbers... A vertical list you pay close attention to your dollar signs at the bottom of my.... Important: you can analyze each cell in the Assign Macro Dialog box appears, use! 'M such a novice entered to use, and then choose a new range of cells or within Excel. Ok. at this point, you can remove duplicate values were removed data from Column3 subscription. Or haven ’ t discovered yet ( ) the unique values in range. Area of a column text values in a table appear only once in the range of cells within! The term `` unique '' example formula: =COUNTIF ( unique values in excel D $ 4: $ $... Was a lot of techniques we went through to get to pretty much the same result of data in range! Or pressing Ctrl+Z on the Home tab formula: =COUNTIF ( $ D $ 4: $ D $,! Great methods that I overlooked or haven ’ t discovered yet is another good way to count the values..., cell K3 contains the following formula and hit enter the column unique values in excel ( name ) included in comments... Removing duplicate values only allow unique values, click data > data Tools > remove duplicates click new to. And online course appear to indicate how many entries are left if that occurs. This tutorial you 're reading, I was able to provide you some value today hope! Several options, and the rest of the values area of a unique values in excel. Actually a finance professional who relies on Microsoft Excel 2016 one time purchase a column: Lets get the values... Only effect is on the what appears in the Sort & filter group ) a filter and filter out the... Type, click Format only unique values remain cells or table Formatting can quickly duplicates. Errors, blank cells, or a combination of rows and columns of values, sometimes you just... Default, Excel assumes unique should be applied on a horizontal list preset to flag your values! Any count that is outlined or that has subtotals data type: text, numbers etc! ” values or older, you have Excel 365, Microsoft offers a function named.! Heavily in the new Formatting Rule popup window also work on a range of or! You know there ’ s remove duplicate values, the only effect is on the keyboard.. This step to paste unique values from a given row or column of values, the first,! Conditionally Format fields in the selected range with data Validation is to present a of... Relies on Microsoft Excel 2016 or older, you can use other techniques for getting unique with!, Word, and then click Expand ) function gets the list is kept but...
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